1 Jun 2026

CIA Minutes 2/3/26

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CROCKETT   IMPROVEMENT   ASSOCIATION

Minutes 2/3/26

By Sonja New, Recording Secretary

  1. Call to Order by President Dale McDonald at 6:39 pm, quorum present.

Attendance

  • Present: Melanie Anderson, Scott Bartlbaugh, Julie Fisk, April Gray, Dale McDonald, Dolores Morales, Sonja New, Lindsey Pannell, Kent Peterson, Mary Wais, Iris Wesselmann
  • Excused: Carla Garbis
  • Absent: Lisa Dwiggins, Daniel Haaf, Jena Goodman
  • Guests: Margaret Faria, John Karr, Wayne Vico, Alisha Gard, Matthew Gerring, Bill Thomas
  1. Introductions: Sonja introduced John Karr, a new resident of Crockett.
  2. Additions/Changes of Order to Agenda: Iris requested that the CIA write a thank you letter to EBRPD in gratitude for the removal of five eucalyptus trees that were a fire hazard on Winslow St. Lindsey agreed to write the letter.
  3.  Minutes for 1/6/26 approved with the following corrections:

 III. Treasurer’s Report, fourth sentence rewritten: Of note, there was a delayed

expense of $220.04 paid in February 2025 for the November 2024 Residential

Cleanup. If there is any delayed expense for the November 2025 cleanup it will

be reported in the month paid as well.

IV. F, last sentence: Kent has written a list of CIA projects throughout the years that will be included on the website.

VI, second sentence: At present, the primary access to the upper lot, where the planting of the Fred Clerici Butterfly Garden was planned, is through the property next door, which is currently rented by Matthew and Alicia, who object to some of the access.

  1. Announcements: Dale will not be able to attend the next CIA meeting, on 3/3/26.
  1. Treasurer’s Report: Scott distributed the Financial Report, dated 2/1/26, showing a $1,000 expense for the Nov. ’25 Residential Cleanup and expenses of $150 for the Plaza stipend and $144.07 for Plaza utilities. Assets include $13,907.40 in designated funds, $38,024.04 in undesignated funds, and $9,857.54 in the checking account.

Concerning the $2,105.66 reimbursement requested for debris boxes from the Rodeo Renewed Community Benefit Fund, Scott was told that we are ineligible for these funds as we don’t have the required $500,000 in commercial liability insurance. There are no plans to purchase such insurance currently.

  1. Committee Reports
    1. Beautification: Lindsey announced there will be another cleanup of the Plaza, primarily to finish pruning the trees, this coming Sunday.
    1. Fundraising: Julie stated that the committee met and decided that it is not cost effective to sponsor dinners, breakfasts, etc. The committee has resolved to sell items to raise funds. Items mentioned are caps, T-shirts, tote bags, and mistletoe. The committee anticipates having a booth at the Sugartown Festival this year to sell items.
    1. Traffic: Sonja announced that the primary objective of the Traffic Committee now is to get C&H to re-route their trucks so that they are not leaving town by going south on Rolph Ave, and west on Pomona St. These areas suffer from pollution, danger to pedestrians, damage to the streets, noise, congestion, and  negative effects on commercial enterprises. The committee asked the Board for direction on next steps. Alternatives mentioned were a meeting with C&H, a letter to C&H management, and a petition for residents to sign attesting to their objection of having the C&H trucks routed through our busiest streets and the trucks getting lost is our fragile neighborhoods. Dale suggested that we include a survey question about eliminating the truck route through the middle of our town in the forthcoming membership letter going out to all Crockett residents. The consensus of the Board was that this was a good idea while we ponder other alternatives.
    1. Membership: Dolores reported that she has purchased $1400 worth of postage stamps to send out a recruitment letter to all Crockett residents. Included in that letter will be the survey question about the truck route through our downtown area.
    1. Solid Waste Committee: April distributed a document with eight questions for Justin Sullivan of the Department of Conservation and Development about the pending agreement with Republic Services. Justin’s answers consisted of indications that the county and Republic “are discussing” such modifications as adding apartment dwellers to their bulky item pickups (but there was no mention of adding them to the twice a year 15 bag pickup) and increasing the number of debris boxes for our residential cleanups. He stated that the company is not in favor of considering vouchers and that adding more street cans is not up for negotiation. Justin will advise the SWC of further negotiations and when the agreement comes before the Board of Supervisors.
    1. Website: Lindsey and Sonja had a meeting with Daniel and learned a few things about layout for the website. Lindsey is working on this aspect of it while Sonja is busy posting the agendas and minutes.
  • Old Business:
    • Dates for Residential Cleanups: the group decided on 6/13/26 and 11/7/26. We have access to five debris boxes for the year under the existing agreement with Republic Services. We are hoping for four additional boxes and if they are not provided for in the new agreement, we may have to purchase them, at about $1,000 each. We may not accept mattresses as they cost us $44 each to dispose of.
    • Townwide Cleanup: the group decided on the date of 5/9/26. The Veterans’ Bridge Walk is 5/16/26 and the Townwide Yard Sale is 6/6/26.
    • Status of Access Agreement to west side gate of upper terrace:  An agreement is stalled but talks will continue between the residents and Dale. CIA volunteers have received permission and can gain access through the east side entrance to the upper terrace.
  • New Business:

Alternate proposal for butterfly sanctuary: Resident Alisha Gard presented an

alternate pollinator garden project in the public plaza in lieu of the butterfly

garden on the upper terrace. Dale asked for input or comment on the alternate plan, the existing plan, or suggestions for a hybrid plan. There was limited discussion and no decision was made. Dale asked Lindsey and Kent to submit to him a sketch of their plans for the butterfly garden so that the CIA Board and the public can have a better

idea of the plant locations. Dale told Kent that he can begin preparing the ground

in the upper terrace but asked that any planting be held off until after a decision

on plant location is made. This item is to be placed on next month’s agenda.

  • Parking Lot: Brochure, Adopt-A-Median, Sideshows, Public Art, Bylaws Review, Financial Policy review and Budget Committee.
  • Adjournment: at 8:24 pm.
  1. Next Meeting: 3/3/26, 6:30 pm, at the Crockett Community Center